Employment

JOB SUMMARY This position represents very responsible administrative work, in which the incumbent directs all procurement activities for the Authority, including the purchase of all materials, supplies, equipment, and all contractual services including design and construction. The incumbent is also responsible for the inventory of expendable and non-expendable items. Additionally, the incumbent develops procedures and policies for Property Management, Facilities and Capital Planning to ensure compliance with state and federal procurement laws. Incumbent assists the Chief Financial Officer with the development of budgets and expense control. Incumbent may also be called upon to assist with special projects at the direction of the Executive Director or his/her designee. SUPERVISION RECEIVED This incumbent works under the general supervision of the Executive Director of the Authority and direct supervision of the Chief Financial Officer. Incumbent apprises the Executive Director, Assistant Executive Director (COO) and the CFO of any new or unusual matters as they occur. SUPERVISION GIVEN The incumbent provides direct supervision to the Associate Procurement Officer and may provide purchasing related supervision to other employees as necessary. KNOWLEDGE, SKILLS & ABILITIES

1. Considerable knowledge of procurement theory, principles and practices.
2. Considerable knowledge of statutory and other legal requirements associated with governmental purchasing.
3. Demonstrated ability to prepare complicated specifications for products and services.
4. Demonstrated ability to maintain and analyze pricing and cost records.
5. Demonstrated ability to comprehend market conditions affecting goods and services.
6. Demonstrated ability to supervise and motivate others.
7. Skill in maintaining good interpersonal relations with others.Working knowledge of storage techniques.
8. Demonstrated ability to analyze complicated documents, such as bids and proposals received on technical matters.
9. Demonstrated ability to make complicated mathematical computations.
10. Working knowledge of inventory principles and practices.
11. Assists with the completion of annual operating budgets and capital fund budgets.
12. Prepare award documents; including price and cost analysis per applicable regulations.
13. Monitor and update of the Procurement Policy for the Authority to ensure compliance with state and federal procurement laws.

PRINCIPAL DUTIES

• Works under established procedures and statutory requirements to procure all materials, supplies, equipment and contractual services including design and construction for the Authority.
• Prepares all public solicitations including request for proposals, invitations to bid, request for qualifications and request for quotes, including:
  • Preparation of all ancillary materials in conjunction with competitive solicitations including advertising, vendor communications, required forms, et al.
  • Develop scoring methodology and evaluation criteria associated with requests for proposals and qualifications.
• Summarizing and tabulation of received bids with recommendation for awards to direct superior.
• Maintains all current procurement and contract files and/or database.Assists finance department with maintenance of current inventory listing and inventory / supply catalogue(s).
• Oversees inspection of materials, supplies, equipment and services for quality, quantity and conformance with specifications and/or scope of work.
• Oversees the administration of a central storage warehouse and the related receipt and disbursement of materials and project stock.
• Manages the disposal of surplus property, equipment and supplies.
• Arranges for efficiencies and cost saving measures that may include; bulk purchasing, Just-In-Time delivery services, drop shipments, usage of purchasing consortiums, streamlined requisitioning processes, electronic ordering and communications, preferred vendor listings, etc.
• Communication conduit between the Authority and vendors / suppliers to ensure timely and accurate deliveries, backorders, returns and product quality.
• Assists the Chief Financial Officer and finance staff in expense management, budget analysis and cost avoidance.
• May also perform duties related to special projects as directed by the Executive Director or his/her designee.Performs other related duties of the class, as required.

TRAINING & EXPERIENCE Position calls for high-level knowledge, experience, skills and abilities. Position requires a minimum of a four (4) year degree; a Masters Degree is preferred, with major concentration in business management, public administration, accounting, or related area. Considerable prior experience in a moderately large organization is preferred. Knowledge of HUD and Massachusetts procurement law is preferred. Incumbent must hold or be able to obtain certifications under the Massachusetts Office of Inspector General Certified Public Purchasing Official Program (MCPPO) within one year of hire.     SALARY RANGE $68,000-$72,000